If you wish to set up a meeting with other people in your organization, you can look up their schedules to see if they are available or not. This procedure instructs you to set up an invitation. However, you can then delete the invitation without sending it to anybody.

1. From the File menu, point to New, and then click Calendar Event.
2. Click the Invite icon and then type the name of the person whose schedule you want to look up.
3. Click the Scheduling tab, which is located under the date and time text boxes.
4. A calendar appears that indicates the free/busy times for the person whom you want to invite.
   
   
   
   
5. To show all the hours in the day — not just the hours of your work day — select the Show all day check box.
6. To delete the event without sending it, from the Edit menu, click Delete Event.

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