Configure Entourage 2008 for UTORexchange

Your email account configuration settings are stored in a profile. Your profile can include an Exchange server account, Internet mail accounts and personal folders. If several people share the use of a computer, each must have their own Entourage profile on that computer.

Whether you already use Entourage to access your email, or are setting it up for the first time, you will need to set up an Exchange account profile. If you are already using Entourage, we recommend you set up a separate profile for your Exchange account.

  1. Launch Entourage (from Applications / Microsoft Office 2008).
  2. If the Entourage Setup Assistant starts, close it down without entering any information.
  3. Click on the Tools menu and select Accounts.
  4. Click the Mail tab, then click New.
  5. If you see the “Account Setup Assistant”, click Configure Account Manually.
    Setup Assistant
  6. In the New Account window, choose Exchange as the Account type, then click OK.
    Account Type
  7. In the Edit Account window, Account Settings Tab; give your account a name and type your name and email address in the appropriate fields.
    The settings for the rest of the necessary fields is as follows:
    • Account Name: This is user defined - Recomend UTORexchange
    • Name: The name you would like displayed when someone recieves an email.
    • E-mail address: your U of T email Addres
    • Account ID: your UTORid
    • Domain: utorarbor

Edit Account

8. Click the Advanced tab and enter the following information.

    • Exchange server: 
      (instead of, type your email address).
    • Check This server requires a secure connection (SSL)
    • Uncheck This LDAP server requires a secure connection (SSL)
    • Click Ok.

Advanced Settings

9. When prompted for Account information, type the following:

  • Domain: utorarbor
  • Account ID: your UTORid
  • Password: Your UTORid Password
  • Click OK.

Assistant 7

10. In the Accounts window, select your Exchange account and click Make Default. Close the Accounts window.

Make Default
11. Go to Tools > Junk E-mail Protection and chose None. Click Ok.
The Junk E-mail settings window
12. If you click on the Mail icon, you will see your Exchange account listed in the left-hand side of the Entourage window.

Personal Folders and Contacts

Your Personal Folders/Local Folders etc. in your old IMAP account will not be automatically migrated across with your online folders. This is because personal folders sit locally on your computer rather than on the mail server. To have access to these folders and contacts in your Exchange account, you must move them from your Entourage IMAP account, or if you are using another email program, import them into Entourage.

Entourage Users

Move or Copy Local Folders

Items stored in the On My Computer section are on your computer’s hard drive rather than on the mail server. If you have been using Entourage to access your IMAP account, these folders will still be visible in the file list under On My Computer when you create your Exchange account.

You can move messages within your local folders or to folders on your Exchange account.

Items dragged around within folders in the On My Computer section are moved not copied.

Dragging items between folders in the On My Computer section and folders in your Exchange account copies these items, so if you are dragging email items from your Exchange account to a local folder in order to free up space or reduce clutter, remember to delete the originals (after checking they have copied properly), and to empty the deleted items and/or otherwise purge these redundant items.

Move or Copy Contacts

Contacts are stored locally under On My Computer in the Address Book. If you wish to have access to these contacts when you are logging in to your Exchange account from home or elsewhere, you need to move them into the Exchange Contacts folder.

  1. Click on your Address Book under On My Computer.
  2. Click on any item inside the folder and then choose Select All from the Edit menu.
  3. Drag all the items from the Address Book over top of the Exchange Contacts folder. This will copy the entries to the Exchange Contacts.

If you have been using another email program for your IMAP email account, please see the Local Folders and Contacts page for instructions on how to move these items from your IMAP account to your Exchange account.

Thunderbird Users

Move Thunderbird Local Folders to Exchange

Thunderbird uses MBOX type mailbox files which are readable by Entourage. There are a few steps you need to complete before importing the files into Entourage.

  1. Locate the Thunderbird folders you want to import. The path to the folders may look something like this:

    Username/Library/Thunderbird/Profiles/default.bb1/Mail/Local Folders/

    The MBOX mailbox files are the ones with just the name of the folder, such as  Administrative. You may see other files with extensions such as .msf, .sdb, or .snm. You will not need these files.
  2. Make copies of the folders you want to import and place the copies in a separate folder in an accessible location. For example, create a folder on your desktop called Local Folders and drag the mail folders from the original location to the new folder while holding down the option key. This will create a copy in the new folder.
  3. Rename the copies so they have an extension of .mbx. For example, Administrative.mbx.

    The file type must also be set to TEXT. To do this, follow these steps:
    • Open Script Editor (it should be in Applications / AppleScript.
    • Type the script below into Script Editor:

      on run
      tell application “Finder”
      set theFiles to the selection
      repeat with aFile in theFiles
      set file type of aFile to “TEXT”
      end repeat
      end tell
      on error theMsg
      display dialog theMsg
      exit repeat
      end try
      end run
    • Open the folder you created and select the file(s). Click back to the Script Editor and click Run. This should set the selected MBOX folders to TEXT.
  4. In Entourage, choose Import from the File menu.
  5. In the import window, select Contacts or messages from a text file, and click the right arrow.
  6. Select Import messages from an MBOX-format text file, and click the right arrow.
  7. Browse to find the .mbx file, select it and click Import.
  8. Wait for the confirmation message, then click Finish.

You will have to import them one folder at a time. Each imported folder will show up as a separate folder in Entourage.

Move Your Thunderbird Address Book to Exchange
  1. Select Address Book from the Window menu.
  2. Choose Export from the Tools menu.
  3. Name your file and choose either tab- or comma-delimited from the Format pull-down menu. Set your desktop as the location and click Save.
  4. Open Entourage and choose Import from the File menu.
  5. In the import window, select Contacts or messages from a text file, and click the right arrow.
  6. Select Import Contacts from a tab- or comma-delimited text file, and click the right arrow.
  7. Browse to find the address book file you exported, select it and click Import.
    Import Address Book
  8. Entourage will attempt to match fields from the file with the fields it provides. This will appear in the left pane of the import window. Unmapped fields appear in the right pane. You can drag the unmapped fields to the left pane, over top of the field you wish to match it with. When you have finished, click Import.
  9. Wait for the confirmation message, then click Finish.
  Tags: UTORexchange
Last update:
2014-06-06 13:52
Luke Sutherland
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