A signature contains your name and contact details so you don’t have to retype it for every message you send. Signatures are only available on the device on which they are created. If you are using Outlook Web Access (OWA), Blackberry, etc., you will need to create signatures for each.
- In Outlook 2007, go to Tools / Options.
In Outlook 2010 and up, from the File tab, click Options and select Mail on the left. Click the Signatures button.
- In the Mail Format tab, click Signatures, then click New.
- Type a name and either choose to create a new one or Browse to find a file to use as a tempate (file must be in HTML format). Click Next.
- In the next window, the section at the top allows you to input your signature text, or displays the text from the file you chose.
- If you wish to include an electronic business card, click New VCard from Contact, select your name from the address book, click Add, then click OK.
- Click Finish, then OK, then OK again.
You can create more than one signature and choose which one you insert into each message by clicking on Insert in the Message tab (when you’ve finished composing your message), selecting Signature and choosing the signature you want to use.Tags: Outlook, UTORexchange