Group Scheduling


Group Schedules allows one to view the combined schedules of individuals, resources or public Calendar folders, and schedule meetings with the entire group or with individual members of the group. The grouping you create can be saved for later use.

  1. Go to Calendar view.
  2. From the Home tab, click Calendar Groups and choose Create New Calendar Group.

     Create new Calendar Group

  3. Type a name for the group schedule, and click OK.


  4. In the Select Name window, search for names, select the one you want and click Group Members. Repeat this step to add other members from your Address Book.
  5. Click OK.

Viewing a Group Schedule

  1. Go to Calendar view.The group schedule will appear in the list on the left. Click the checkbox next to the name to view the schedules of the group members.

By adding a public Calendar folder to a group schedule, the calendar's events are available for scheduling purposes. If you wish you can incorporate group-wide or company-wide events into your schedule. In addition, you might use the public Calendar folder to identify company-wide meetings and other special events or to identify the availability of a specific resource.

To Add a Member to a Group Schedule

  1. Go to Calendar view.
  2. Right-click the group name and choose Add Calendar > From Address Book.
  3. In the Select Name window, search for names, select the one you want and click Group Members. Repeat this step to add other members from your Address Book.

To Delete a Member from the Group Schedule

  1. Go to Calendar view.
  2. Expand the Group Calendar by clicking on the right arrow. Right-click the member's name and choose Delete Calendar.

To Schedule a Meeting

  1. Go to Calendar view.
  2. Select the desired Group Schedule from the list at the left.
  3. Click Meeting and select New Meeting With All.
  4. A new meeting invitation appears, addressed to the entire group.
  5. Complete the message and click Send.
Tags: UTORexchange
Last update:
2016-06-20 16:26
Author:
Amanda Wagner
Revision:
1.2
Average rating:0 (0 Votes)

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