Reducing Mailbox size in Outlook 2007 and 2010

Reducing the size of a mailbox can be achieved in three simple steps as set out below:

1) Create a Personal Folders (PST) file.
2) Create a subfolder in the new Personal Folders.
3) Move a message to the subfolder.

Create a Personal Folder (PST) File

  1. From the File menu, point to New and choose Outlook Data File.
  2. In the New Outlook Data File dialog box, select Office Outlook Personal Folders File (.pst).
  3. Click OK.
  4. In the Create or Open Outlook Data File dialog box, in the File name box, type a name for your new PST file and click OK.
    This is the file name for your data file. It's what you would look for in Windows Explorer if you were searching for the file on your computer.
  5. In the Create Microsoft Personal Folders dialog box, in the Name box, select the existing text and type a unique name that will help you remember the folder's contents. The name you type here is the name that appears in the Navigation Pane in Outlook.
  6. Click OK.

You'll see your new folder in the Navigation Pane. (You may need to scroll to see it.)

Create a sub-folder in the Personal Folders

  1. Right-click the new Personal Folders you just created, and click New Folder (or press Ctrl+Shift+e).
  2. In the Create New Folder dialog box, type the name for your sub-folder.
  3. Under Select where to place this folder, verify that your new personal folder is selected, then click OK.

Move a message to Personal Folders
Move by dragging:
Select the message and drag it to the sub-folder.

Move by right-clicking:
Right-click the message, and click Move to Folder. In the Move Items dialog box, locate the destination folder, and click OK.

Move by using the Move to Folder button:
Double-click the message to open it. On the Message tab, in the Actions group, click Move to Folder, and select the destination folder.

Referenced: Various pages on

Tags: UTORexchange
Last update:
2017-07-12 14:36
Robert Spence
Average rating: 1 (1 Vote)

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