Reducing the size of a mailbox can be achieved in three simple steps as set out below:
1) Create a Personal Folders (PST) file.
2) Create a subfolder in the new Personal Folders.
3) Move a message to the subfolder.
Create a Personal Folder (PST) File
- From the File menu, point to New and choose Outlook Data File.
- In the New Outlook Data File dialog box, select Office Outlook Personal Folders File (.pst).
- Click OK.
- In the Create or Open Outlook Data File dialog box, in the File name box, type a name for your new PST file and click OK.
Note: This is the file name for your data file. It's what you would look for in Windows Explorer if you were searching for the file on your computer.
- In the Create Microsoft Personal Folders dialog box, in the Name box, select the existing text and type a unique name that will help you remember the folder's contents. The name you type here is the name that appears in the Navigation Pane in Outlook.
- Click OK.
You'll see your new folder in the Navigation Pane. (You may need to scroll to see it.)
Create a sub-folder in the Personal Folders
- Right-click the new Personal Folders you just created, and click New Folder (or press Ctrl+Shift+e).
- In the Create New Folder dialog box, type the name for your sub-folder.
- Under Select where to place this folder, verify that your new personal folder is selected, then click OK.
Move a message to Personal Folders
Move by dragging:
Select the message and drag it to the sub-folder.
Move by right-clicking:
Right-click the message, and click Move to Folder. In the Move Items dialog box, locate the destination folder, and click OK.
Move by using the Move to Folder button:
Double-click the message to open it. On the Message tab, in the Actions group, click Move to Folder, and select the destination folder.
Referenced: Various pages on http://office.microsoft.com/en-us/outlook/default.aspxTags: UTORexchange