Archiving email messages using Outlook 2011 and Outlook 2016

There are two reasons to archive email messages: first, it allows messages to be accessed when the computer is not connected to the Internet, and second, it allows one to delete messages from the server — thereby reducing the total storage used that counts towards one's remote storage quota — and still maintain a record of any archived messages.

  1. Select the messages you want to archive. You may select multiple messages by holding down the Command Key/Apple Key and clicking on the messages to be archived. Optionally, you can select a number of consecutive messages by clicking on the first message, pressing and holding the Shift key, and then clicking on the last message.
  2. Drag the messages to a folder under On My Computer.
Last update:
2015-12-11 09:22
Amanda Wagner
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