There are two reasons to archive email messages: first, it allows messages to be accessed when the computer is not connected to the Internet, and second, it allows one to delete messages from the server — thereby reducing the total storage used that counts towards one's remote storage quota — and still maintain a record of any archived messages.
- Select the messages you want to archive. You may select multiple messages by holding down the Command Key/Apple Key and clicking on the messages to be archived. Optionally, you can select a number of consecutive messages by clicking on the first message, pressing and holding the Shift key, and then clicking on the last message.
- Drag the messages to a folder under On My Computer.