Automatically Reply to Emails in Outlook 2011

There are two methods you can use to automatically reply to incoming messages while out of the office.

Set up the Out of Office Assistant

  1. Select Out of Office from the Tools menu.
    Note: If you have more than one account, you must turn the Out of Office Assistant on or off for each account separately.
  2. Select Send Out of Office messages.
  3. In the Reply to messages with box, type the text that you want to include in your automatic reply.
  4. Expand More Options by clicking the black arrow and then do any of the following:
    • To set start and end dates for an Out of Office message select the I am out of the office between check box, and then set your Start date and End date.
    • To set options for replying outside your organization select the Send replies outside my company to check box, and set options as desired.
  5. Click OK.

Set up a Mail Rule

  1. Select Rules from the Tools menu.
  2. Select your UTORexchange account on the left (note: if you are on the 2007 Exchange server, you will not be able to create a rule on the server. Instead, select your UTORexchange account under On My Computer.
  3. Click the + sign to create a new rule.
  4. Next to Rule name, type a name for the rule, such as Vacation response.
  5. Under When a new message arrives, choose All Messages from the pull-down menu. You can change this option and add criteria if you wish.
  6. Under Do the following, choose Reply from the first pull-down menu.
  7. Click Reply Text, type the automated reply that you want Entourage to send, and then click OK.
  8. Make sure that the Enabled check box is selected, and then click OK. Important: Because mail rules are run by Outlook and not the mail server, you must leave Outlook running for automatic reply messages to be sent.
  9. To turn off the automatic reply messages, select Rules from the Tools menu, and then clear the Enabled check box next to the rule.
Last update:
2012-10-19 14:20
Amanda Wagner
Average rating: 1 (1 Vote)

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