Creating and restoring email archives in Outlook 2011


Create an archive of all mail folders

This method will archive all folders from your Exchange account into one Mac Data File (.olm).

  1. From the File menu, choose Export.
  2. Select Outlook for Mac Data File (.olm).
  3. If you choose to filter by category, select the category from the pull-down menu.
    If you choose to filter by type, select the checkboxes for the items you wish to archive (i.e.: if you want to archive your emails only, place a checkmark beside Mail only).
  4. Click on the right arrow at the bottom of the window to continue.
  5. Select No, do not delete items and click the right arrow.
  6. Name the archive file and save it to a location on your computer and click Save.
  7. Click Done.

To restore your archive:

  1. From the File menu, choose Import.
  2. Select Outlook Data File (.pst or .olm). and click the right arrow to continue.
  3. Select Outlook for Mac Data File (.olm) and click the right arrow to continue.
  4. Locate the archive file from your computer and click Import.
  5. Click Done.

Create an archive of individual folders

If you wish to archive individual folders, simply select one from the list and drag it to your desktop. This will create an .mbox file for the folder you chose. You can reimport the folder by following the steps below.

  1. From the File menu, choose Import.
  2. Select Contacts or messages from a text file and click the right arrow to continue.
  3. Select Import messages from an MBOX-format text file and click the right arrow to continue.
  4. Locate the archive file from your computer and click Import.
  5. Click Done.
Last update:
2012-10-19 14:21
Author:
Amanda Wagner
Revision:
1.0
Average rating:0 (0 Votes)

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