Look up someone's schedule in Outlook 2011

If you wish to set up a meeting with other people in your organization, you can look up their schedules to see if they are available or not. This procedure instructs you to set up an invitation. However, you can then delete the invitation without sending it to anybody.
  1. From the File menu, click New, then choose Meeting.
  2. Click the Scheduling Assistant tab in the lower half of the window.
  3. Double-click in the Add New area below your name and start typing the name of the person you wish to invite. You will see a pop-up with recent contacts and the directory. Choose the name from the list.

    Scheduling Assistant

  4. The calendar will indicates the free/busy times for the person whom you want to invite. 
  5. To show all the hours in the day — not just the hours of your work day — deselect the Show work hours only check box.
  6. To delete the event without sending it, click the red close button in the top left and click Discard Invitation.
Last update:
2012-10-19 14:21
Amanda Wagner
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