Shared Contacts - Instructions for those with Reviewer Permissions (Outlook for Windows)

If you have been given Reviewer permissions to a Public Folder containing individual Contacts or Distribution List(s), you will have to change some settings in Outlook in order to access these Contacts/Distribution lists from the Address Book pull-down menu when you are composing a message.

  1. In Outlook 2007, from the Go menu, choose Folder List.

    Folder List

    In Outlook 2010, click the Folder List button at the bottom of the Navigation Pane.

    Folder List

    In Outlook 2013 and 2016 click on the 3 dots (...) at the bottom of the Outlook window and choose Folders.

    Folder List

  2. Find Public Folders at the bottom of the Folder List in the left-hand column and expand the folders listed below so you see the contents.
    Public Folders -> All Public Folders -> UTORexchange Public Folders -> Shared Contacts.

    Departmental Contacts folder
  3. Find the folder in the Shared Contacts folder, right-click it and select Properties.

    Folder properties
  4. Click on the Outlook Address Book tab and put a check mark beside Show the folder as an e-mail Address Book. Click OK.

    Show in Address Book
Last update:
2016-07-07 10:01
Amanda Wagner
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